Since meetings are at the heart of your communications system, it is important to have clear in your mind how to judge when a meeting is good, when it is just okay, and when it is counter-productive (bad).
Here are some of the criteria for a good meeting:
1. The focus/purpose is clear, finite, and understood by all present.
2. The desired outcome/result and proposed ending time are stated.
3. Each step of the meeting is monitored for time and progress.
4. Everyone's input is sought, given, and valued.
5. Everyone knows what the next steps will be and what his/her role is.
6. Everyone finishes with a greater understanding of the issues.
7. Everyone has a sense that all of the different perspectives have been taken into account.
8. All participants have gotten to know each other a little better.
9. People feel positive and energized about the process and the result.
Criteria 1-5 are the responsibility of the person managing the meeting. Criteria 6-9 depend also on the participants' efforts. As the meeting manager, you can do many things to motivate your staff to help ensure that all nine criteria are met.
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